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Employee timesheets overview


Flow360 has the facility for time spent on activities to be logged as timesheets against an employee record. Timesheets can also be linked directly to the helpdesk issue, works order item, project phases or employee qualification or training record that they relate to.

In order for costs to be calculated, an employee must have an employee contract record in Flow360, with details of salary or at least an hourly rate and charge-out rate entered. If this is not available then the client default hourly rate for works (set up in the client preferences) will be used instead, if available.

Timesheets can be added as follows:

  1. Timesheet records can be added by an employee from their own employee contract record;
  2. Timesheet records that relate directly to helpdesk issues, works items, projects, qualifications or training records can also be added by an employee, manager or team lead as appropriate directly on the relevant record;
  3. Managers and team leads can add timesheet records on behalf of other employees or team members directly on the relevant record - this is useful where an employee, contractor or in-house team member is not accessing Flow360 directly themselves but it is still required that timesheet records are recorded in order to allow costs to be accurately calculated or for time inputs to accurately recorded.
  4. A variety of timesheet reports are available to allow you to collate timesheet entries for individual or multiple employees across all timesheet activities.